Tailored Policies and Procedures

AML policies & procedures are built specifically for your real estate business—not an off-the-shelf template. We consider your agency, people, clients and transactions to develop a practical framework that reflects how your agency actually operates.

We track all AML requirements across new listings, vendors, contracts and buyers as transactions arise. Our team monitors the daily workflow and follows up outstanding requirements, keeping your agency compliant without adding to its administrative workload.

We coordinate secure identity verification for all buyers and vendors, including company directors, trustees, attorneys and beneficial owners. Each party is verified through the approved platform, with records securely maintained and outstanding checks followed through to completion.

We complete ASIC searches, review company, trust and other supporting documents to identify directors, shareholders, trustees and beneficial owners. Complex ownership structures are carefully traced so the correct parties are identified and verified for AML purposes.

Our skilled team reviews contracts, funding arrangements, sale details and trust account deposits to identify unusual activity or inconsistencies. This includes examining the source of funds, payment movements and the parties involved, with any concerns escalated for further review.

As your team focuses on sales, we quietly conduct behind-the-scenes screening for politically exposed persons (PEPs), sanctions and adverse media.

We assess each customer and transaction against the agency’s AML risk framework. Identity, ownership structure, funding, geography, screening results and transaction activity are considered, with additional checks applied where the risk is higher.

Potential concerns and inconsistencies are documented and promptly escalated to the agency’s AML/CTF Compliance Officer. We support the review and further enquiries required so the matter can be assessed and acted upon without delay.

We support the agency with the preparation and submission of a Suspicious Matter Report to AUSTRAC. The process is carefully managed within the required reporting timeframes and tipping-off restrictions.